Chapter 6. Meetings

6.1 Regular Meetings. The Santa Cruz Division meets regularly at least once per term with the exception of the summer term. At the beginning of each academic year, the Chair of the Division announces a schedule of meetings. (EC 31 Aug 07)

6.2 Quorum. Fifty voting members of the Santa Cruz Division constitute a quorum for the transaction of business at a meeting of the Division. (Am 28 May 69, 17 May 02; 19 Apr 72, effective 1 May 72; 29 May 91)

6.3 Special Meetings. A Special Meeting of the Santa Cruz Division may be held on any day of instruction in the fall, winter, or spring quarter, and may be called by the President of the Academic Senate or by the Chair of the Santa Cruz Division. Upon written request of twenty-five voting members, except as provided for in SB 75.B, a meeting shall be called within fourteen calendar days by the Chair of the Division. If the request is received within less than fourteen calendar days before the end of the quarter, the meeting will be called within the first seven calendar days of the next fall, winter, or spring quarter. (Am 26 Feb 69, 6 Nov 91, 10 Feb 2010; CC 31 Aug 98, 31 Aug 06; EC 1 Sept 77, 31 Aug 06)

6.4 Calls for Meetings.

Copies of the Call for every regular and special meeting of the Santa Cruz Division, together with an agenda and all documents pertaining to the agenda for the meeting, are sent by the Secretary to every member of the Division and to the Chair of the University Committee on Rules and Jurisdiction at least five calendar days before each meeting. The Call includes the text of all resolutions, memorials, petitions, and proposed new or revised legislation and a statement of the purpose of the proposal and its effect on existing legislation. With the approval of three-fourths of the voting members present at a regular meeting of the Division, final action may be taken on any non-legislative item of business not included in the Call for the meeting. [DLI 1996.10D, and 1996.10E] (CC 31 Aug 98)

6.5 Emergency Meetings. An Emergency Meeting may be called by the Chair or, in the Chair's absence or disability, by the Vice Chair. An Emergency Meeting may be held on any day during a period of instruction. The Faculty must be notified, by all means necessary to reach them effectively at least one full day prior to the meeting. Any non-legislative business may be taken at an Emergency Meeting. An Emergency Meeting may be called by the Chair only when there is an important, unforeseen circumstance that required immediate Divisional action, and that cannot be dealt with at a regular or Special Meeting. (En 28 May 69; Am 9 June 93; CC 31 Aug 98; EC 1 Aug 76, 12 Jan 95, 31 Aug 06)

6.6 Minutes. The draft minutes of every meeting of the Santa Cruz Division are to be sent by the Secretary to every member of the Santa Cruz Division within 45 instructional days of the meeting described by the minutes. The approved minutes shall be sent by the Secretary within 30 instructional days of approval to every member of the Santa Cruz Division, the executive offices of the other Divisions, the President and the Secretary of the Academic Senate, and each member of the University Committee on Rules and Jurisdiction. The Secretary is authorized to post the approved minutes on the Senate’s web page in lieu of sending the approved minutes to every member of the Division. Members will be notified electronically that approved minutes are posted. [DLI 1996.10C and 1996.10E] (Am 9 Nov 94, 17 May 02; CC 1 Sept 79, 31 Aug 98, 31 Aug 06; EC 31 Aug 99)

6.7.1 Written Divisional Actions. Before voting on any legislation or resolution at a Divisional meeting, the voters at the meeting must have an opportunity to read a written form of the motion being considered. Written motions projected onto a screen will be deemed to have met this requirement. (En 17 May 02)

6.7.2 Notice of Divisional Actions. Within two weeks after any Divisional meeting, the Secretary shall send to all members of the Division a statement, either in electronic or hard copy form, of all actions taken by the Division on legislation or resolutions. (En 17 May 02)