CCI Student Petition Request

The Committee on Courses of Instruction has purview over granting student’s exception to the general education requirements (Santa Cruz Regulation All requests must be recommended by the student’s College Provost and students must submit all appropriate supporting documents and requested information. CCI reviews the following type of petitions. 

Enrollment Adjustment
Students may petition to add, drop, or withdraw from a course due to exceptional circumstances. This request will require the instructor’s verification of the student’s level of participation and other documentation. 
Withdrawal Grades 
Students may withdraw from a class based on medical, life trauma, or emotional distress issues. This request will require confirmation from the instructor that the student did not complete the course (e.g. final not taken) and a record of grade change from F to W. Only the instructor of record can change a grade.
Late Add
Students may add a course with the instructor’s verification of participation. These are always approved for the default grading option unless a prior agreement with the instructor was agreed upon before the deadline.
Late Drop
Students may request a late drop if an attempt has been made in AIS, financial aid holds, or change of status to part-time. Instructor verification of non-participation is required.
Waiver of up to Two Units of Credit for Graduation
Students may waive up to two units of credit for graduation per Santa Cruz Regulation 10.1.6.
Grade Change
Only instructors can initiate a change of grade for students due to clerical error, limited to one year. Any other grade changes must follow the grade grievance process, please see Senate Manual: Appendix C for more information.
General Education Substitution
Students may submit a petition to substitute a general education requirement with another course. Please see the General Education Requirements Table, students must have the instructor of the course respond to the questions related to the general education request.
Before you begin filling out the petition form, you must have the following documentation available electronically:
- Justification for request: How does the course work and nature of instruction meet the course requirement?
- Attach a course syllabus and/or catalog description, and course summary transcript.
- Please have your instructors review and respond to the applicable questions in the GE requirement table and PDF the email       exchange.
- Students must submit one form per petition request (i.e. substitution for more than one class).
For general education substitutions prior to 2010, please refer to the Senate Manual: 10.2.2 General Education Requirements for Students Entering before Fall Quarter 2010.
Grade Option Changes
Students may request a change from Pass or No Pass to Graded or Graded to Pass or No Pass, which includes students who have maxed out on credits over the 25% Pass or No Pass Limit.
Grade replacement requests for one course to serve as grade replacement for another course and repeating credit of courses that do not have repeat for credit status are not allowed.

Petition Options Sponsored by Other Campus Offices

Other types of petitions fall under the purview of the Registrar’s Office, Academic Advisor’s Office, or Departments. Students should contact the appropriate office to proceed with these types of petition.

Petition Process Instruction

  1. Students who wish to petition a course should meet with the college advising staff before completing the petition form.
  2. Once you’ve met and discussed your situation with your advisor, please complete the CCI - Petition for Course Exceptions Form (forthcoming). Please note, only the submitted information will be saved.
  3. All supporting documents must be submitted to support your petition. Use the following naming conventions when attaching documents: Last Name_First Name _Type of Petition - Term & Year (Slug.Sammy_GE-Spring15)
  4. Review of petitions will take approximately 4-6 weeks. The submitted form will be reviewed and considered by your Provost and advising staff, prior to the review of the Committee on Courses of Instruction. You will be notified of the Committee on Courses of Instruction decision via email by your college advisor.