Types of CCI Petitions
The following types of petitions can be submitted for CCI review through the CCI Student Petition Request Form. All petitions require the following documentation:
- UCSC Courses Student Advising Summary
- Student Justification Statement
Below each petition type description is a list of additional documentation required for each petition in order to be reviewed by CCI. For a quick breakdown of required documentation for reach petition, please review the Table of Required Documents for CCI Student Petition Requests. For each petition type, CCI will determine if the student qualifies for an exception.
Substitution of GE Requirements
Students may submit a petition to substitute a general education (GE) requirement with another course. Students must respond to the questions related to the general education request, which can be found in the General Education Requirements Table (please note, the required Student's Response GE Questions can be found by clicking the pertinent GE category and scrolling to the bottom of the page). An email exchange or a letter signed by your instructor, confirming the accuracy of your statements, explaining the reason this substitution is valid, is sufficient for this requirement. A pdf of your instructor’s confirmation can be attached to your petition. The Senate recommends students submit these appeals in their senior year due to circumstances beyond the student’s control (enrollment issues, family emergency, mental health or physical health issues with documentation).
Other Documents Required
- Instructor Support & Student's Response GE Questions
- Documentation of Extenuating Circumstances (not required for courses taken elsewhere)
- Course Syllabus
- Admissions Transfer Credit Report (if applicable)
For general education substitutions prior to 2010, please refer to the Senate Manual: 10.2.2 General Education Requirements for Students Entering before Fall Quarter 2010.
Late Add
Students may add a course if an attempt has been made in AIS, financial aid holds or change of status to part-time, with the instructor’s verification of participation. These are always approved for the default grading option unless a prior agreement with the instructor was agreed upon before the deadline. The course class number is required and cannot be approved if missing. A late add is only possible when a student is already active and enrolled in the term and the student has no enrollment holds, the student is not discontinued or cancelled as no-show, and has a greater than zero enrollment. CCI will determine if the student qualifies for an exception.
Other Documents Required
- Instructor Verification of Participation in Course
Late Drop
Students may request a late drop if an attempt has been made in AIS, financial aid holds, or change of status to part-time. Instructor verification of non-participation is required. The course class number is required and cannot be approved if missing. A late drop is only possible when a student is already active and enrolled in the term, has no enrollment holds and is not discontinued or cancelled. CCI will determine if the student qualifies for an exception.
Other Documents Required
- Instructor Verification of Non-Participation in Course
Withdrawal Grade
Per CEP guidelines, students have until the sixth week of instruction to withdraw from a course. Such a withdrawal will not need approval from anyone, and will be recorded on the student's transcript as a W. After the end of the sixth week and until the end of the ninth week of instruction, a student may choose a NP grade in the course if they are in good academic standing. After choosing a NP grade, the student will be immediately eligible to enroll in the same course for the next term (unless they are ineligible because of some other reason such as repeated failing grades).
Students may petition their college advising office to withdraw from a class past the six week deadline due to exceptional circumstances which can include: medical issues, life trauma, or emotional distress issues. This request may be made until the end of the following quarter (for example, a request for a retroactive W in a winter quarter class must be made before the end of the spring quarter) and will require confirmation from the instructor that the student did not complete the course (e.g. final not taken).
After a full quarter has passed, students may petition CCI. As only an instructor can change the grade, these are treated as a change in enrollment status. CCI will determine if the student qualifies for an exception.
Other Documents Required
- Documentation of Extenuating Circumstances
- Instructor Verification of Non-Completion of Course
Grade Option Changes
Grade option change petitions are closely examined by CCI to ensure fairness and avoid grade and grade point average manipulation. Consequently, students should submit grade option change petitions within one quarter of taking the course being petitioned for. Each request is reviewed based on the following guidelines, but the committee will always determine if the circumstances warrant the granting of a petition request.
Pass/No Pass to Graded
Please review CEP's Policy on Grade Option Changes. With these changes, CCI will not entertain such requests for grade option changes in undergraduate courses except in exceptional circumstances not foreseen in this policy.
In such exceptional circumstances, CCI’s decision will follow based on when the petition is submitted:
- For requests submitted before the last day of instruction, the student will receive the grade recorded by the instructor if their request is approved before grades are posted.
- For requests submitted after the last day of instruction, the student will receive either a C as an equivalent to a Pass or an F as an equivalent to a No Pass, depending on their final posted grade (either Pass or No Pass).
Other Documents Required
- Instructor Support of Grade Change Option for Exceptional Cases (P/NP to Graded)
Graded to Pass/No Pass
Students may request a change from Graded to P/NP in cases of exceptional circumstances which can include: medical issues, life trauma, or emotional distress issues. Students may submit a petition request for graded to P/NP if they have completed the final for a course and the course is therefore not eligible for a Withdrawal grade request.
To ensure fairness and prevent grade and grade point average manipulation, only cases in which the student can provide documented exceptional circumstances will be considered. CCI will determine if the student qualifies for an exception.
Other Documents Required
- Documentation of Extenuating Circumstances (Graded to P/NP)
Grade Change
Only instructors can initiate a change of grade for students due to clerical error, limited to one year; after one year these must come to CCI for approval and include the instructor initiated change of grade form with your petition request. Any other grade changes must follow the grade grievance process. For more details on this process, please see Senate Manual: Appendix C.
Other Documents Required
Writing Requirement Extension
Students who require an extension due to extenuating circumstances may appeal for the extension, normally, one quarter. A recommendation from the Writing Program is required.
Other Documents Required
- Recommendation from the Writing Program
Transfer or Duplicate Credit Exceptions
For lower division courses taken at other institutions where transfer credit is denied, students may petition for credit and must include a syllabus for the course as well as the UCSC course cited for denial; preventing transfer credit. CCI will determine if the student qualifies for transfer or duplicate credit.
Other Documents Required
- Course Syllabus from Other Institution
- Course Syllabus from UCSC Course
Senior Residency Requirement
A student may petition for a waiver of the Senior Residency requirement in cases where they are covered by SCR 10.1.3.D.2 and have completed only 10 credits in residence after returning from the programs enumerated in this policy, or in compelling situations.
Disciplinary Communication (DC) Substitution
If a student is petitioning for substitution of the Disciplinary Communication requirements, they should first consult with their department adviser, and attach a completed Department Authorization for DC Requirements Form, which requires departmental approval, along with the petition request.
Other Documents Required
Catalog Year Change
If you are petitioning for a change of Catalog Year please review the CEP Guidelines on Catalog Rights and select "Catalog Year Rights" in the Petition Request type of the online form.
Petition Options Sponsored by Other Campus Offices
Other types of petitions fall under the purview of the Registrar’s Office, Academic Advisor’s Office, or Departments. Students should contact the appropriate office to proceed with these types of petition.
- To withdraw from the University, please contact your advisor.
- To request credit for a course by petition, please contact the Registrar's Office.
