7. Oakes College Bylaws

Chapter 1. General

1.1 Functions of the College. Oakes College is an academic, administrative, and residential unit. The College is responsible for providing its students with academic advisors, for setting and administering college requirements for graduation, for supporting College goals and objectives with courses, individual major options, programs of faculty and student research, and for providing necessary co-curricular support.

1.2 Members of the College.

1.2.1 Faculty: Faculty affiliation with Oakes College is open to Academic Senate faculty, Unit 18 lecturers, Oakes Core Course faculty, and emeriti. The Faculty of Oakes College consists of those who have chosen to affiliate with Oakes College.

1.2.2 Staff: The Staff of Oakes College are those employed by or affiliated with the College, including the CAO, ACAO, Budget Analyst, Advising staff, Residential Life staff, Student Life staff, college psychological staff, community safety staff, and administrative, office, and grounds support staff.

1.2.3 Students: Students of Oakes College are those formally affiliated with the college.

1.2.4 Associates: Associates will be invited for consideration by the Executive Committee.

1.3 Principles of Governance: Governance will be based on a process of information sharing, feedback and, discussion among faculty, staff, and students. The Steering Committee will have final authority in all matters, except for Academic Senate matters for which authority is vested in the Academic Senate Faculty (see SCB 3.5).

Chapter 2. Officers

2.1 Provost.

2.1.1 The Provost is the chief academic administrator of the College and represents the College to the University Administration and to the public.

2.1.2 The Provost, together with the College Administrative Officer, shall organize and supervise the administrative staff.

2.1.3 The Provost and the College Administrative Officer shall consult the faculty, staff, and students, including the Executive Committee and other appropriate committees, when arriving at decisions with significant impact on the College.

2.1.4 The Provost oversees the allocation of gift funds and the annual distribution of the income generated from the endowments in accordance with the mission of the college.

2.2 The College Administrative Officer.

2.2.1 The College Administrative Officer is responsible for non-academic operation of the college, including fiscal affairs; supervision of housing, residential life, and student life staff; oversight with respect to psychological staff, security, and groundskeeping; and day-to-day administration.

2.3 Chair of the Faculty.

2.3.1 The Chair of the Faculty is an Academic Senate member, other than the Provost, who is elected by the college Faculty to serve a two year term. 2.3.2 The Chair of the Faculty will serve as a member of the Executive Committee.

2.3.3 The Chair of the Faculty may convene and preside at a College Faculty meeting.

2.3.4 If the Chair of the Faculty position becomes vacant before the end of the designated term, a new election will be held to elect a Chair of the Faculty for the remainder of existing term.

Chapter 3. Meetings

3.1 Faculty Meetings are open to all faculty and the CAO. They shall be held as needed.

3.2 College Meetings are open to all faculty and staff members and shall be held as necessary.

3.3 Faculty meetings may be called by the Provost, the CAO, or the Chair of the Faculty. College meetings may be called by the Provost or the CAO.

3.4 The Provost or the Chair of the Faculty may preside at faculty meetings. The Provost or the CAO may preside at college meetings.

3.5 One half of the members of the faculty and staff shall constitute a quorum at college meetings.

3.6 All members may vote on matters other than those within the province of the Academic Senate at College meetings. Only Academic Senate members vote on matters within the province of the Academic Senate in College and Faculty meetings.

3.7 In addition, there may be separate meetings of the Staff and Students as necessary.

Chapter 4. Committees

4.1 The Steering Committee.

4.1.1 The Steering Committee shall consist of the Provost, the College Administrative Officer, the Chair of the Faculty, the ACAO, a faculty member, and the lead Academic Preceptor. The CAO/Provost Assistant shall staff the committee.

4.1.2 The Faculty Representative to the Executive Committee shall be appointed by the Provost and CAO in consultation. Appointments will occur each spring for a two-year term beginning the following fall quarter. Terms for the Faculty Representative to the Steering Committee will be staggered with that of the Chair of the Faculty so as to ensure continuity.

4.1.3 The Executive Committee coordinates and oversees the overall administration of the College and ensures that our academic, student life, and residential life programs contribute to student success and perpetuate our mission.
College Bylaws of the Santa Cruz Divisional Academic Senate Manual (8/10 Edition) 105

4.1.4 The Executive Committee shall be jointly chaired by the Provost and the CAO.

4.1.5 The Executive Committee shall meet quarterly and as needed.

4.1.6 The Executive Committee shall appoint faculty and staff members to the standing committees and coordinate the work of the standing committees. Student members of the standing committees shall be selected by the student senate where appropriate.

4.2 Academic Standing Committee.

4.2.1 The Academic Standing Committee shall consist of the Academic Preceptors and advisor(s) and three ladder-rank faculty members, preferably representing a range of academic divisions.

4.2.2 The Academic Standing Committee shall recommend students for college honors designations, as well as determine academic standing, academic notice, and disqualification. (CC 1 Sep 24)

Chapter 5. Election

5.1 All elections shall be by secret electronic ballot and conducted by the Provost or a staff member designated by the Provost.

Chapter 6. Amendment

6.1 Subject to limitations imposed by senate and divisional by-laws and regulations, any of these by-laws may be amended at a meeting of the college in accordance with the procedures prescribed for the amendment of divisional by-laws. (divisional by-law 8.1)