|
UNIVERSITY OF
CALIFORNIA, SANTA CRUZ |
AS/SCM266 |
M I N U T E S
A Regular Meeting of the Santa Cruz Division
November 7, 2001
A
regular meeting of the Santa Cruz Division of the Academic Senate was held
Wednesday, November 7, 2001 in Earth and Marine Sciences B206. With Secretary
David Belanger present, Chair George Blumenthal called the meeting to order at
3:06 p.m.
1. Approval of Minutes (none)
2. Announcements
a) Chair Blumenthal
Chair
Blumenthal noted that the State University System announced today that there is
now an agreement between University of California and the State Universities to
offer a joint Ed.D. Degree.
The
Office of the President has issued a report on the relationship between grade
point averages of freshmen and Sat I and SAT II exams and predictability of
academic success. Please direct comments to Karen McNally, UCSC BOARS
representative.
There
will be a special forum on the proposed Merit Equity Review process on Friday,
November 9, at 2:00 in the Bay Tree Bookstore. This is an opportunity for
faculty to comment on this new process before it becomes finalized.
b) Chancellor Greenwood
Chancellor
Greenwood was unable to attend the meeting, as she was attending the Council of
Chancellors meeting.
c) Campus Provost/EVC Simpson
Campus Provost Simpson gave an
update on the State budget situation. There is a deficit this year and a
substantially larger deficit is projected for next year, which could be as high
as $14 billion. The University of California, as with all state agencies, will
have a mid-year budget cut although the size of the cut is unknown at this
time. More significantly, a cut of substantial magnitude is anticipated
beginning with the 2002-03 budget cycle.
UCSC
has implemented a hiring freeze as recommended by Governor Davis. This freeze
will cover all positions, with the exception of academic, health and safety
positions, and positions that are funded from federal contracts and grants. EVC
Simpson encourages every Dean and Vice Chancellor to scrutinize recruitments,
recognizing there will be a very constrained budgetary environment for the next
few years. Careful consideration should also be given to all expenditures. While finishing the planning process, Deans
and Vice Chancellors will need to think about their plans in the context of the
present and future budget.
Answering
a question from the floor about the availability of start up funds, EVC Simpson
stated there is no simple answer concerning startup costs and articulated
several possible strategies such as using opportunity funds from indirect costs
and delaying the rate at which positions are allocated. UCOP, is hopeful that UCOP will provide some
one-time money. Also, hiring of faculty will continue, especially replacement
positions and those created as a consequence of growth.
Answering
a question from the floor about the present thinking regarding the major
capital improvement bond issue, Simpson responded that the amount of the bond
is in the vicinity of $350 million. The Governor and his administration are now
considering using lease revenue bonds, in addition to the normal general
obligation bonds, to provide funding in a limited way to the University of
California for projects that increase economic development.
Answering
a final question from the floor about whether the budget situation will result
in postponing the expansion of summer session and whether it will still go
forward in 2001-02, EVC Simpson stated that state funding for summer session
will most likely be delayed for one or more years.
3. Report of the Representative
to the Assembly
Professor Susan Schwartz
reported on the UC system-wide Academic Assembly meeting, which met on October
31, 2001. BOARS presented a proposal to implement a comprehensive review of
applicants for undergraduate admission to the University of California. This system would replace the two-tiered
admission policy required by the Regents. The Assembly passed the BOARS
proposal and it will now go to the Regents for approval.
The
Assembly also passed revisions to the Academic Personnel Manual, APM Section
015, and a new section, APM 016.
4. Special Orders: Annual
Reports
a) Committee on Academic
Personnel: Annual Report (AS/SCP/1322)
CAP Chair Leta Miller presented
a graph of CAP's case flow which appeared in the report showing a spike in
workload for the month of May and a huge load of 26 cases in the first week of
June. 17 cases were delayed, almost
entirely due to ongoing ad hoc processes.
CAP made an extraordinary effort
last year to complete as many cases as possible. However, it would like to see
the workload evened out over the course of the year and requests that files be
sent to them, whenever possible, earlier. CAP is appealing for expeditious
conclusions of ad hoc processes. CAP is
currently working with Academic Human Resources to find ways to expedite this
cumbersome process. Faculty need to be
aware that delay in responding to a request to serve on an ad hoc committee
adds to the length of the process.
The annual report addresses
assessment of the quality of faculty teaching.
The ability to assess is affected by the number of evaluations returned,
discrepancies between the department's reporting of the evals and the actual
evals, and any other information in the department letter about the quality of
teaching.
A letter from CAP was sent to
departmental chairs emphasizing what CAP is looking for in the department
letter. It explained the most efficient
way of organizing the information such as how to contextualize the publication
record and how to record department votes. It is difficult to get information
efficiently from extremely long department letters. Last year Chair Miller met with department Chairs from two
divisions (Humanities and Arts) which proved helpful.
Professor
Shelly Errington stated that we must, as a university, create an atmosphere in
which faculty understand that their work has value in the personnel review. She
noted that of the instances of disagreement between CAP and the administration,
it was the administration which recommended more salary or greater advancement
than CAP. Chair Miller stated that
there was agreement with 91% of the CAP cases. For the disagreements, some are
appointments which involve salary negotiations in which CAP is not very
involved. The disagreements are
frequently slight and/or come from cases where CAP itself was split. EVC Simpson stated there is very good
agreement between his judgment and the information that CAP sends to him.
Professor
Murray Baumgarten inquired whether there might be some consideration given to
informing the members of the ad hoc committees of the results of the cases on
which they deliberated. Chair Miller stated the information cannot be revealed
due to considerations of confidentiality.
Professor
Carolyn Martin-Shaw made a friendly amendment that the report change
"Chair's letter" to "Department's letter" on pages 4 and 5.
Chair Miller was happy to accept the change.
Responding
to a comment from Professor Mark Traugott, Chair Miller noted that CAP would
like more information regarding split votes for candidates, in order to assess
how strong the departmental support is.
Professor Tanner commented that the question that was put to vote should
also be clearly stated in the letter.
b) Committee on the Education Abroad Program
(AS/SCP/1326)
The
report was received without comment.
c) Committee on the Library (AS/SCP/1333)
The report was received without
comment.
d) Committee on Research (AS/SCP/1318)
The report was received without
comment.
5.
Reports of Special Committees
a) Special Advisory Committee on Affordable
Housing: 2000-01 Report (AS/SCP/1334)
SACAH Chair Pat Mantey reported
that the committee met several times over the summer gathering background data
and information about how other UC campuses deal with the problem of faculty housing.
They have met with representatives of the administration and have had extensive
discussions with Mark Traugott and the Faculty Welfare Committee.
The
committee's primary goal is to develop a range of options for meeting the needs
of faculty for affordable housing in and around the Santa Cruz campus. The
primary constituency consists of faculty who do not own a home in the Santa
Cruz area, either on or off campus. They are secondarily concerned with
families who own homes they have outgrown.
The
committee is encouraged by the changes being made by the administration in the
housing allocation and the management of the housing list. They are also
pleased with the increase in the number of units in Inclusion Area D. A
questionnaire has been distributed to faculty in order to obtain more
information regarding the issues of affordable housing so that the committee
can make better recommendations.
6.
Reports of Standing Committees
a. Committee on Committees: Proposed Change
to Santa Cruz Bylaw 13.11 (AS/SCP/1332)
COC
Chair Shelly Errington moved adoption of the legislation as printed in the CALL
and explained that the intent of this bylaw change is to add as many as two
members to CAFA. The workload of the committee has increased radically during
this academic year and this past summer. The two additional members will be
nominated by COC in those years deemed heavy in workload, which will be
determined by consulting the Chair of CAFA.
There are no fewer than seven and no more than nine Santa Cruz Division members and no more than three student representatives. The Committee on Committees nominates a member to serve on the Board of Admissions and Relations with Schools.
The
motion was seconded and passed by voice vote.
7. Report of the Student Union Assembly Chair (none)
8. Report of the Graduate Student Association President
(none)
9. Petitions of Students (none)
10. Unfinished Business (none)
11. University and Faculty Welfare (none)
12. New Business
P&T Chair Carolyn Martin-Shaw noted
that there is now a time limit for bringing grievances to the committee on
Privilege and Tenure. The time limit is three years from the time that you knew
about or should have known about the grievance or what the violation was. She will provide more information on the web
and make a note of sites where additional information can be found.
The meeting was adjourned at 4:00
p.m.
ATTEST:
Dave Belanger
Secretary
February 14, 2002
Recording Secretary: Mary-Beth
Harhen