UNIVERSITY OF CALIFORNIA, SANTA CRUZ

AS/SCP/1309

 

COMMITTEE ON EDUCATIONAL POLICY
Amendments to Regulations

To the Academic Senate, Santa Cruz Division:

Introduction

The Committee on Educational Policy recommends the adoption of the following modifications to the regulations of the Santa Cruz Division governing the undergraduate program. These modifications address the following issues:

  1. Under the recently approved Senate regulations on grades, all undergraduate students who enter UCSC Fall 2001 and after will have a UCSC GPA calculated in a way consistent with University of California academic regulations. As a result, it becomes both possible and desirable to define Academic Standing for these students based upon their GPAs in the manner prescribed by UC Senate Regulation 900 rather than in terms of academic progress, as defined in UCSC SR 6.2 and ASR 12.1.
  2. Currently divisional Senate regulation 6.2.2 excludes credit earned in summer session from academic standing. This departs from UC practice and is inconsistent with federal guidelines on quality standards for the receipt of financial aid. We recommend that this exclusion be removed from the regulations.
  3. Finally, there are some minor changes in wording of some regulations which are needed to preserve internal consistency of the divisional grading regulations and to make our regulations consistent with Systemwide regulations.

1. Academic Standing

The title of Chapter 12 should be changed and the new regulations 12.1 and 12.2 should be inserted.

Current Wording

Proposed Wording

Chapter 12. Unsatisfactory Performance

Chapter 12. Unsatisfactory Performance
Academic Standing and Disqualification

 

 

(NEW)

12.1 Academic Standing
The following provisions govern the academic standing of undergraduates entering the University of California, Santa Cruz Fall 2001 and later. All references to the grade-point average in this chapter are to the UCSC grade-point average.

 

(NEW)

12.1.1. Academic Probation. At the end of a term, an undergraduate student is on academic probation if the student's grade-point average for that term or the student's cumulative grade-point average is less than 2.0.

12.1.2. Academic Disqualification. At the end of a term, an undergraduate student is subject to disqualification from further registration in the University (a) if the student's grade-point average for that term is less than 1.5, or (b) if the student is already on academic probation and the student's cumulative grade-point average is less than 2.0.

12.1.3. Good Academic Standing. A student is in good academic standing if the student is neither on academic probation nor subject to disqualification.

12.2 Supervision of Probationary Students and Denial of Registration

A. An undergraduate student on academic probation is subject to such supervision as the faculty of the student's college or their agents may determine.

B. Continued registration of an undergraduate student subject to academic disqualification is at the discretion of the faculty of the student's college or their agents and is subject to such conditions as they may impose.

If a student is found to be subject to disqualification at the end of a term, the student's college will: (a) waive disqualification but indicate that disqualification is pending and the basis for the waiver; (b) waive disqualification but bar registration at UCSC for one or more terms; or (c) disqualify the student indefinitely from further registration.

 

(12.2 continued)

The college must notify the student of the pending action. In the case of (b) or (c), the college must allow an opportunity for the student to appeal the pending action by bringing new considerations before the designated representatives of the college faculty.

The college shall inform the Registrar of the final disposition of the students who are subject to disqualification. After any appeals have been resolved, confirmed actions (b) or (c) are entered on the student's official academic record.

C. Annually, the appropriate officer of each college shall report to the Committee on Educational Policy a summary of all actions taken under these regulations.

 

The current regulations in 12.1 should be systematically renumbered as section 12.3 and be made conditional in their application:

12.1 Disqualification

12.1 Disqualification 12.3 Standing Based upon Minimum Progress

The following regulations govern academic standing and disqualification for undergraduates entering the University of California, Santa Cruz, before Fall 2001.

 

A12.1.1 A student is subject to academic disqualification if she or he is not making minimum progress as defined in SCR 6.2.2. Prior to the student actually falling below the minimum standards defined in SCR 6.2.2, the student's college may warn, place on probation, or otherwise caution the student regarding academic progress.

(Renumbered)

A12.1.1 12.3.1

 

A12.1.2 Determination of whether a student is subject to disqualification is made at the end of each regular term. If a student is found to be subject to disqualification, the Faculty of her or his college will: (a) waive disqualification but indicate that disqualification is pending for one or more quarters; (b) waive disqualification but bar enrollment for one or more quarters; or (c) disqualify the student from further registration for an indefinite period of time. Actions (b) or (c) are entered on the student's official academic record. Action (a) is noted in the file maintained by the student's college.

If action (a) is taken, the college must notify the student of the action being taken; in the event it considers (b) or (c), the college must notify the student of the pending action before it is taken and allow an opportunity for the student to appeal the pending action by bringing new considerations before the College Academic Standing Committee. In all cases, the student shall be informed of SCR 12.1.1 and this regulation, and referred to her or his appropriate adviser and/or college senior/academic preceptor.1

(Renumbered)

A12.1.2 12.3.2

 

1 In the event that a student who is not making minimum progress as defined in SCR 6.2.2 is not placed on disqualification-pending status, the specific reasons for the exception shall be noted in the file maintained by the student's college.

2. Inclusion of Summer Session work in Academic Standing

Delete the following sentence from SCR 6.2.2:

Credit hours taken in summer session do not affect academic standing unless a student has fallen below minimum progress.

Current Wording

6.2.2 A full-time undergraduate student is considered to be making minimum progress toward a degree if she or he is progressing toward a degree as indicated in the chart below and has passed with grade P, A, B, or C at least 30 credit hours in the three most recent quarters, or if an exception has been approved in writing by the Faculty of the student's college.

Part-time students are held accountable to the same standard of minimum progress as are full-time students, except that each 15 credit hours they attempt constitute one full-time quarter.1

For purposes of computing minimum progress, credit for work transferred from another institution upon admission to the University of California, Santa Cruz will not be included. Therefore, all students entering the University of California, Santa Cruz for the first time will begin the determination of minimum progress from Quarter 1. Credit for work transferred from another institution upon admission will be used, however, to determine the total number of quarters allowed for completion of the degree.2

Credit hours taken in summer session do not affect academic standing unless a student has fallen below minimum progress.

Minimum Number of UCSC Credit Hours Completed

 

Quarter (includes post-admission transfer credit)

 

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

5
15
30
40
50
65
75
85
100
110
125
140
150
165
180

1 Part-time students who are receiving financial aid must enroll in at least 6 credit hours per quarter in order to maintain eligibility for aid.

2 For example, a student who transfers 80 quarter units of credit will have completed 16 University of California, Santa Cruz equivalent courses (computed at five quarter units per course) and will be considered to have completed 5 quarters of enrollment toward the degree [SCR 6.2.3].

3. Minor Modifications

A. Amend SCR 6.1.4 to render it consistent with the new SCR 9.1.1.

Current Wording

Proposed Wording

6.1.4 Between the last day to drop a class and the beginning of the last week of instruction, a student is permitted to withdraw from and receive the grade of W for any course for which the letter grade option was selected.

6.1.4 Between the last day to drop a class and the beginning of the last week of instruction, a student is permitted to withdraw from and receive the grade of W for any course. for which the letter grade option was selected

 

B. Modify the definition of the transcript for the students under the new grading policy to make explicit that the grade IP is excluded from the calculation of UCSC GPA. Add the requirement that their transcripts state their official academic standing:

Current Wording

Proposed Wording

9.4.1. F. For undergraduates entering the University of California, Santa Cruz, Fall 2001 or later, a Grade Point Average, computed only from the courses taken for a letter grade. A term and cumulative GPA will be computed and displayed for UCSC courses. Grade points per credit shall be assigned as specified in SCR 9.1.4. The grades W and I shall be disregarded in the GPA computation--credits are not counted and grade points are not assigned. If a student has taken courses more than once due to receipt of a D or F, for the first 15 credits of repeated work, only the last grade recorded shall be computed in the student's GPA. If the 15 credit limit is exceeded, the GPA shall be based on all additional letter grades assigned and credits attempted.

9.4.1. F. For undergraduates entering the University of California, Santa Cruz, Fall 2001 or later, a Grade Point Average, computed only from the courses taken for a letter grade. A term and cumulative GPA will be computed and displayed for UCSC courses. Grade points per credit shall be assigned as specified in SCR 9.1.4. The grades W, IP, and I shall be disregarded in the GPA computation--credits are not counted and grade points are not assigned. If a student has taken courses more than once due to receipt of a D or F, for the first 15 credits of repeated work, only the last grade recorded shall be computed in the student's GPA. If the 15 credit limit is exceeded, the GPA shall be based on all additional letter grades assigned and credits attempted.

In accordance with Senate Regulation 902, any official transcript shall be accompanied by a statement of the student's academic standing on the date of the transcript or the date on which the student left the University.

 

 

C. Make explicit by the following addition to SCR 10.1.2 that incomplete grades count as not passed until officially replaced by final grades in the determination of whether the student satisfies the UC graduation requirement for a 2.0 UC GPA.

Current Wording

Proposed Wording

10.1.2 A grade point average of 2.0 or greater in all classes attempted for a letter grade, excluding those for which the student is assigned the grade W. If a student has taken courses more than once due to receipt of a D or F, for the first 15 credits of repeated work, only the last grade recorded shall be computed in the student's GPA. If the 15 credit limit is exceeded, the GPA will be based on all additional letter grades assigned and credits attempted.

10.1.2 A grade point average of 2.0 or greater in all classes attempted for a letter grade, excluding those for which the student is assigned the grade W. If a student has taken courses more than once due to receipt of a D or F, for the first 15 credits of repeated work, only the last grade recorded shall be computed in the student's GPA. If the 15 credit limit is exceeded, the GPA will be based on all additional letter grades assigned and credits attempted.

In ascertaining satisfaction of the 2.0 minimum UC grade point average required by Senate Regulation 634 for a bachelor's degree, all incomplete credits (graded I or IP) attempted for a letter grade shall be counted and assigned a grade point value of zero.

 

Respectfully submitted,

Committee on Educational Policy
Donald Brenneis
Carolyn Dean
Richard Hughey
Pamela Hunt-Carter, ex officio
William Ladusaw, Provosts' representative
Isaac Menashe, Student representative
Justin Revenaugh
Greta Slobin
Carol Freeman, Chair

 

May 2, 2001